Inspired Incentives

Kate Cardoso

Recent Posts

Fulfillment Partner vs. Strategic Partner

Posted by Kate Cardoso

Fri, Jun 23, 2017 @ 10:44 AM

Fulfillment Partner vs. Strategic Partner

There are plenty of decent fulfillment partners out there for your meeting/event/group incentive travel needs. A fulfillment partner provides support and executes based on the specific instructions you provide. Those instructions might include the following:

  • Book 100 rooms for the nights of April 3 – 7
  • Find a buffet menu for 200 people for $150 or less
  • Book airport transportation for all attendees
Read More

Topics: Group Incentive Travel, Outsourcing

Planning an International Incentive Trip or Event? Buyer Beware. . .

Posted by Kate Cardoso

Fri, Nov 25, 2016 @ 02:56 PM

Managing an international meeting, incentive, conference, or event (MICE) takes a lot of work. A LOT! You will undoubtedly confront certain challenges in the planning process, even with a domestic program. For those planning international events, there are some additional complexities. Take it from me: at HMI we organize MICE in destinations all over the world, and each time we’re faced with a set of unique challenges that force us to bring our strategic “A” game. Based on these experiences, I’ve come up with a set of essential, common sense suggestions that should help prepare anyone interested in organizing an international meeting, incentive, conference, or event:

Read More

Topics: Group Incentive Travel, Meetings & Events

The Benefits of Outsourcing Meeting/Event Planning

Posted by Kate Cardoso

Fri, Aug 05, 2016 @ 09:13 AM

We recently had a company approach us about planning an event for them to celebrate a very important, company-specific anniversary. Initially, this company was deciding between two options: they were either going to organize an internal committee to plan and execute the event, or they were going to outsource it. A member of the committee was our contact and professed concern about their ability to plan an event of the size and complexity that they envisioned. This concern was due to the fact that the committee members all had regular full-time jobs and not a single member had any real experience with event planning. We presented them with a price for our services that was very fair based on what they required; however, when compared to what this company had paid in the past for their event planning — i.e. $0! — the amount suddenly seemed rather high to them.

Read More

Topics: Group Incentive Travel, Meetings & Events, Travel Destinations

Incentive Travel Destination Spotlight: Ireland

Posted by Kate Cardoso

Thu, Apr 07, 2016 @ 12:30 PM

I participated in a familiarization trip in October to Dublin and County Clare, put together by Meet in Ireland. It was a wonderful experience! The trip started with a workshop at the Royal Hibernian Academy where hundreds of buyers from across the U.S. and Canada were able to meet with Irish suppliers – hotels, DMCs, venues, etc.  The buyers each had a small table and the suppliers rotated through based on a schedule we had selected ahead of time. It was nice to be the one situated at the table accepting visitors instead of the other way around, as it usually is at these things.

Read More

Topics: Travel Destinations

An Incentive Journey To The Middle East

Posted by Kate Cardoso

Thu, Aug 14, 2014 @ 04:05 PM

In May, I took a trip to Dubai and Abu Dhabi to evaluate these amazing cities as potential destinations for corporate incentives and meetings. Both were truly unlike any place I’d ever visited before. Going to the UAE was a safe and comfortable way to experience the Middle East, as the country is fairly liberal and accepting of westerners with all of our different customs and clothing, yet still offers a unique and vibrant culture that is distinctly Middle Eastern.

Read More

Topics: Travel Destinations

Plan for the Best, but Prepare for the Worst

Posted by Kate Cardoso

Mon, Apr 28, 2014 @ 04:07 PM

As an incentive program manager, how important is it to always be prepared? If past experience is any indicator, my answer would be VERY IMPORTANT. During a recent incentive trip that we were running in Mexico, one of the attendees became ill and required the services of the onsite doctor. At first, the doctor was able to stabilize the attendee’s condition, and for the next few days he seemed to be improving. Then, on departure day the attendee’s condition suddenly and unexpectedly took a turn for the worse, and he had to be rushed to a local hospital where he underwent emergency surgery. On the advice of the hospital doctors, we arranged for a “life flight” that would take the attendee from Mexico to a hospital in the U.S. so that he could undergo further treatment. Needless to say, it was an incredibly harrowing experience for all involved.

Read More

Topics: Group Incentive Travel

Outsourcing Meeting and Event Planning

Posted by Kate Cardoso

Tue, Sep 24, 2013 @ 03:55 PM

We recently had a company approach us about planning an event for them to celebrate a very important, company-specific anniversary. Initially, this company was deciding between two options: they were either going to organize an internal committee to plan and execute the event, or they were going to outsource it. A member of the committee was our contact and professed concern about their ability to plan an event of the size and complexity that they envisioned. This concern was due to the fact that the committee members all had regular full-time jobs and not a single member had any real experience with event planning. We eventually presented them with a price for our services that was actually lower than what we would usually charge; however, when compared to what this company had paid in the past for their event planning — i.e. $0! — the amount suddenly seemed rather high to them.

Read More

Topics: Meetings & Events

Want To Save Money On Your Next Event?

Posted by Kate Cardoso

Wed, Jul 03, 2013 @ 03:45 PM

The answer seems obvious. Who doesn’t want to save money? Once you get past this fact however, the real question becomes—how can you save and still expect to receive the essential services you require?

Read More

Topics: Meetings & Events

Planning an International Incentive Trip or Event? Buyer Beware. . .

Posted by Kate Cardoso

Tue, May 14, 2013 @ 03:30 PM

Managing an international meeting, incentive, conference, or event (MICE) takes a lot of work. A LOT! You will undoubtedly confront certain challenges in the planning process, even with a domestic program. For those planning international events, there are some additional complexities. Take it from me: at HMI we organize MICE in destinations all over the world, and each time we’re faced with a set of unique challenges that force us to bring our strategic “A” game. Based on these experiences, I’ve come up with a set of essential, common sense suggestions that should help prepare anyone interested in organizing an international meeting, incentive, conference or event:

Read More

Topics: Group Incentive Travel, Meetings & Events

Meetings and Events: We've Got a Tip to Save You Time and Money!

Posted by Kate Cardoso

Fri, Apr 12, 2013 @ 12:30 PM

When it comes to planning meetings and events, or group incentive travel program, HMI is always looking for ways to lower costs and maximize our client’s incentive budget. One of the unique ways we can do this is by negotiating multiyear contracts with hotels and resorts. If properties know that a multiyear deal is a potential option, they are usually more willing to lower rates and offer better concessions. These can include complementary room upgrades, reducing or altogether eliminating meeting room charges, keeping food and beverage pricing static, etc.

Read More

Topics: Group Incentive Travel, Meetings & Events